Josiah - for Library Staff

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Contact

  • System Administrator at Brown: Bonnie Buzzell, Bonnie_Buzzell@brown.edu, work 401-863-3599, home 401-751-6127, mobile 401-487-0245. Feel free to contact Bonnie at any time (24/7) regarding any Josiah/Millennium issues.
  • Other staff members who are authorized for many administrative functions include:
    • Ted Lawless - general system admin, problem reporting
    • Steve E. Thompson - logins, initials & passwords, Tech Services issues and problems
    • Bart Hollingsworth - Circulation
    • Jean Rainwater - general system administration, problem reporting
  • INNOVATIVE HELP DESK, 
    • Bonnie should be contacted when available.  Others who can also contact Innovative are Jean Rainwater, Steve E. Thompson.  In a pinch anyone can call.
    • telephone: 1-800-878-6600; ask for "help desk"; identify yourself as call from Brown University, and give our site code, which is BROWN.  

Links

Sierra

Loading & Exporting Records

Global Update

  • 2/20/2012 - Innovative gave us guidance on handling large files of records to update:
    • global update and  loading records require "control" to process records, and there is a danger of the bib temp file filling up and creating problems throughout the system
    • therefore it is best to check if others are doing system intensive tasks like create lists, loading records, doing global update, etc.
    • recommend breaking the file into more managemable chunks, then doing a buildup; e.g., first update 30,000 records, then 40,000, then 50 and so on -- as long as it runs pretty fast that is OK
    • one login setting that can be helpful is setting the maximum number of records to process:  under "admin" got to "settings" and choose "global update".  Enter the number of records you want to process.  While you're at it, you might want to check the box to create a review file of records that can't be processed because they are busy.  Note that this setting affects the login, so if you have your own there's no problem; if others who do global update share your login consider resetting the max number, or make sure others know how to change it.
  • let's keep track of how big a file we can easily process:

Josiah Reference

Releases, Enhancements, Updates

  • 2015
    • Jan. 20, 2015 - install second acquisitions unit for JCB
  • 2014
    • Feb 21, 2014 - IP change  (old 128.148.8.10) new 128.148.252.39
    • Dec 30, 2014 - maintenance update 2011 1.6
  •  
  • 2013
    • Feb 23, 2013 - rebooted server (will it help with reports of mill freezing?)
    • June 18, 2013 - innovative added additional checkin record numbers to system
    • June 27, 2013 - innovative upgraded to 2011 1.4 (oclc# expanded)
    • December 2, 2013 - innovative added more bib numbers, beginning with 7 million...
  •  
  • 2012
    • January 2012 - Maintenance Release 2009b 1.4
    • March 2012 - Release 2011 1.1
    • June 2012 - Maintenance Release 2011 1.2
    • July 1, 2012 - Reset YTDCIRC and LYRCIRC
    • November 11, 2012 - new SSL and key were installed.  (CIS initiated the acqusitions of new certificate. Contacted III who advised I should open "service commitment" and supply cert. and key. III did the install.  Info in manual did not apply to our situation with a new certificate and a new company.)
  •  
  • 2011
    • Jan-Feb 2011 - NCIP code installed for Relais/BD
    • Feb. 9, 2011 - software update 2009B 1.2. Fixed in this release
    • Mar 4, 2011 - dynamic links to full text titles in Josiah if they are available in Google Books, the Hathi Trust, or the Open Library e.g:http://josiah.brown.edu/record=b2265167 (Ted)
    • Mar 30, 2011 - new version of book locator moved to live port (Ted)
    • Spring, 2011 - project to normalize location codes
    • June, 2011 -  project to create checkin records for ca. 15,000 serials that lack them - related to easyArticle and desire to have all print serials recorded in Serials Solutions 360 link
    • June, 2011 - project to clean up 856's

HOW TO... notes on various topics

Create lists "how to"

upload a list of barcodes to Josiah, then export data to excel .  

  • NEW METHOD.  Must have "offline circ" on your computer.  http://csdirect.iii.com/downloads/offline_circ.shtml
    (1) Make txt or csv file of barcodes formatted "n:2123600123457". DELETE FIRST LINE IF IT IS NOT A BARCODE 
    (2) Save it and rename it "circ.dat" (i.e., now a dat file, not a .txt file). 
    (3) Put it on your computer in the c/millennium/offline directory, replacing/deleting the file that may already be there.  
    (4) Launch Millennium Offline circ 
    (5) Under file choose "upload circulation and patron..."  (this moves the data to the server)  You will get a message of the number of transactions that have been sent. Say "OK" After uploading you are asked in you want to clear the file; that's probably a good idea.
    (6) Launch telnet, and go to circulation, additional functions, and choose P>Process PC transactions.
    (7) then choose C>Compare inventory to shelf list.
    (8) then choose T>Transfer file of barcodes to a review file  
    (9) Choose a file large enough for your file of barcodes and name it 
    (10) BEFORE YOU SELECT YOUR FILE DELETE OLD FILES.
    (11) select your file; usually easiest to do by date.    
  • * create lists -  David Jones method - "David Jones method" uses telnet with 99 elements at a time
  • * create lists: save search query - save search query
Locations "how to"

* locations: making/editing location codes - adding new location

Patrons "how to"

* patrons: copy net id to email - copy net-id to e-mail

Equipment circulation "how to"

* records for instructional media Instructional Multimedia folks, and put on reserve

Requesting "how to"

* turning requesting off or on in public Josiah is done in Request Rules in Adavanced System Access & Admin.  See comments in each section. bb 6/3/2013

Lists & Reports

Josiah Care & Feeding

Patron Record Maintenance
  • Update patron records at start of semester.  Need to copy email, and assign undergrads to appropriate PCODE1.  Notes from 9/9/09.
  • 9/9/2009: Deleted patron records with 0 checkouts and no $$$ that expired more than 3 years ago; about 700.
  • 9/9/2009: received word that BRU extract should have corrected contact information
  • 9/10/2009: Admitted students who do not enroll are not flagged by BRU extracts.  Bonnie submitted BRU request via remedy: "We received records for students who were accepted and (initially) planned to enroll.  However, we do not receive any information for those that subsequently do not enroll, so they remain "active" in the library system.  It would be great to have a solution to this before next year's class is admitted."
Clickers

Locations

Macros & Scripts

Projects

Trouble-Shooting 

Problem Log 

Temporary

  • enhancement voting results April 2010 - rows highlighted in yellow are the ones we voted for and are among the "winners"; rows in blue are ones we voted for that are not "winners."  "Winners" appear first in the list, with green in the "winner" column.  No guarantee that anything will become a priority with Innovative, but they do take it into account.


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